Suggestion: Print this tutorial for use while editing your club calendar.
This "user editable" Calendar System was the results of a two-year study (1997/98) which indicated that Rotarians needed a simple tool to freely and directly keep each other informed. This Calendar System proved its worth during the test period 1999/2000.
For the Calendar System to be effective at a Club level, two or more members of the Club must dedicate interest in keeping their Club's Calendar up to date. Early adoptors have had excellent results with regular calendar inputs from the president, secretary, speaker chair, and all directors. Knowing their Calendar is that Clubs #1 information source, Club members access their Clubs Calendar almost daily.
Another effective feature of the Club Calendar side of the Calendar System is it's ability to include District dates of interest to Clubs and Rotarians in with Club data ... this is a BIG DEAL!!! and what sets this calendar apart from just any calendar. In other words, this is not just a calendar but a Rotary District 5160 - specific Calendar System. It is a fact that participation at the district level proves helpful at the Club level. Rotary is best Shared!
Ignore the password box. This is an "exit" password, meaning that anyone can edit, add or delete calendar entries but will not be able to Save Changes without the "exit" password.
TIP You may enter any event date in any Start Date box. Upon exit, that date will be properly sorted into the database.
TIP If an event is only one day, you do not need to include a Stop Date and Time.
TIP The earliest time is 12:01am. The latest time is 11:59pm.
Go ahead and edit or add events. The important fields are Event, Start Date, and Start Time.
When you are finished, go to the top of the page, enter your clubs "exit" password and click the "Save Changes" button.
If you did it correctly, you will be placed back into the calendar and your changes will be in the list. If an error occurs, read the error, use your back button to go back, find the error, correct the error, then, once again, go to the top of the page, enter the exit password and click the "Save Changes" button.
Always check your work. Details count.
| CODE | RESULT |
<pre> this is a line of something this is a second line yet another line or number or list </pre> |
this is a line of something this is a second line yet another line or number or list |
<pre> 8am snacks and mingle 9am meeting 1st half 12noon more food 1pm meeting 2nd half 4pm meeting end </pre> |
8am snacks and mingle 9am meeting 1st half 12noon more food 1pm meeting 2nd half 4pm meeting end |
Sometimes you want to add a link to an email address so people can contact the person referred to in the details. This is easy. Learn from these examples.
| email address | rick@handymanrick.com |
| any words | Handyman Rick |
| tag code | <a href="mailto:put email address here">put any words here</a> |
| completed tag | <a href="mailto:rick@handymanrick.com>Handyman Rick</a> |
| result | Handyman Rick |
ADDING WEB SITE AND FILE LINKS...
Adding a link to a web site, or any file on the internet is just as simple as adding a link to an email address. All you have to know is the path to the file and the name and extension of the file.
08/09/05 by Rick Hanson "Zoomie", Rotarian since 1995
I have to share some feelings I have about this project. You need to know that this Calendar System was starting to spread until DG Ron screwed things up by moving the district web site out of the district; indeed out of state! Now, with DG Brian, the calendar is back ... and once again we have to get it distributed.
I discovered some issues during my initial efforts to get this Calendar System going at all the clubs. Below are listed the 3 top issues I encountered the first time. It is my hope that these issues will not get in the way again. They are human issues, not technical issues. Please read between the lines...
We are Rotarians. We are so blessed to be part of something greater than ourselves ... but if ... we [individual Rotarians] are kept in the dark about not only what is happening in our own club, and the resources available at our district, not to mention the vast resources available from RI, we will lose interest in Rotary ... cause we never knew the dynamics of Rotary. And you know it is true ... someone comes into Rotary, never gets involved, and within a short time leaves ... thinking Rotary is just a lunch club.